4 Things to Look for in Legislative Meeting Software

Keep board meetings running smoothly with OpenMeeting Technologies’ legislative meeting software. 

You can keep your board meetings running smoothly with the OpenMeeting platform. Our platform provides tools, like Meeting Manager, that include a powerful set of features to keep your meeting on track with your agenda.

1. Efficient Meeting Flow

Meeting Manager guides the flow of the meeting automatically for clerks, and it provides a straightforward point-and-click interface that simplifies the progression of the meeting through the paperless agenda. It facilitates electronic roll call, presents agenda items, and manages all meeting procedures including motions, seconds, amendments, and votes.

This important process is managed behind the scenes, and it creates an organized and constructive meeting environment. Board members and public participants are then able to focus on the agenda topics and discussion rather than worry whether the proper rules and regulations are being followed. Meeting Manager reduces the stress of clerks and sets the tone for great meetings.

Legislative Meeting Software

2. Total Display Control

Meeting Manager connects seamlessly and automatically to the Member App and the Public Display tools that are integrated into the OpenMeeting platform, ensuring that all participants in the meeting see what they need, when they need it. Board members are able to follow the agenda and take procedural actions as needed on the Member App using their personal smart devices. The OpenMeeting Member App is available for Android, Apple, and Windows devices. Meanwhile, public observers see meeting events happening in real-time on the Public Display with clear visuals of procedures, including voting results.

The legislative meeting software is controlled and shared automatically via the Meeting Manager as the clerk advances through the electronic meeting agenda. Meeting Manager simplifies this normally challenging process and removes distractions, while keeping everyone informed, engaged, and on topic, which produces higher quality meetings.

3. Perfect Meeting Records

Most importantly for many clerks, the Meeting Manager automatically and accurately records and time stamps all details of the meeting. From start to finish, the Meeting Manager tracks all meeting activity including motions, seconds, amendments, requests to speak, and votes. Clerks no longer need to take notes by hand while trying to juggle all the other tasks that keep a successful meeting running. Plus, the meeting notes are stored in a text file that can be easily accessed at any time to produce electronic meeting minutes or reference any details of the meeting.

4. Easy Remote Meetings

All of this can be done from anywhere. The Meeting Manager runs on the clerk’s computer, or in the cloud. This allows not only in-person board meetings, but also remote meetings when needed. OpenMeeting’s board meeting software provides total flexibility and accessibility for everyone involved.

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Ready to modernize your legislative meetings? Talk to one of our experts and see if OpenMeeting is a fit for you.