PRIVACY POLICY 

Last modified: September 29, 2026 

Introduction 

Open Meeting Technologies, LLC (“Company,” “OMT,” “we,” “us,” or “our“) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy. 

This Privacy Policy describes: 

• The types of information we may collect or that you may provide when you download, install, register with, access, or use the Open Meeting mobile application (the “App“) or access or use the Open Meeting website available at https://openmeetingtech.com/ (the “Website” and, together with the App, the “Platform“). 

• Our practices for collecting, using, maintaining, protecting, and disclosing that information. 

This Privacy Policy applies to information we collect through the Platform and through email, text, and other electronic communications sent through or in connection with the Platform. 

This Privacy Policy does not apply to information: 

• We collect offline or through other Company applications or websites that are not covered by this Privacy Policy, including third-party websites you may access through the Platform. 

• Collected by any third party, including through any application, website, service, or content that may link to or be accessible from or through the Platform, except as otherwise described in this Privacy Policy. 

Please read this Privacy Policy carefully to understand our practices regarding your information and how we treat it. If you do not agree with this Privacy Policy, you should not download, register with, access, or use the Platform. By accessing or using the Platform, you acknowledge the practices described in this Privacy Policy. 

We may update this Privacy Policy from time to time. Please see Changes to Our Privacy Policy for additional information regarding updates. 

Children Under the Age of 16 

The Platform is not intended for children under 16 years of age, and we do not knowingly collect Personal Information from children under 16. 

If we learn that we have collected or received Personal Information from a child under 16 without appropriate authorization, we will take reasonable steps to delete that information. 

If you believe we may have information from or about a child under 16, please contact us at support@openmeetingtech.com. 

Information We Collect and How We Collect It 

We may collect information from and about users of our Platform: 

• Directly from you when you provide it to us, including when you register on the Platform, complete a form, communicate with us, or use activities, services, features, or resources made available through the Platform. 

• Automatically when you navigate or use the Platform. Information collected automatically may include usage details, IP addresses, device or browser information, and information collected through cookies and similar technologies. 

• When you contact us or report a problem with the Platform. 

Information You Provide to Us 

When you register with, access, or use the Platform, you may provide information: 

• By which you may be personally identified, such as your name, postal address, email address, telephone number, photograph, or other identifiers (“Personal Information“). 

• That relates to you but does not, by itself, identify you, such as information regarding an organization or government entity with which you are affiliated. 

Depending on the features or services you use, this information may include: 

• Information you provide by completing forms through the Platform. This may include information provided when registering to use the Platform, submitting information, posting material, or using services and features available through the Platform. 

• Records and copies of your correspondence with us, including email addresses and telephone numbers, if you contact us. 

• Responses to surveys or questionnaires that we may ask you to complete. 

• Information relating to transactions conducted through the Platform, if applicable, and information necessary to complete those transactions. 

• Search queries or other information you submit through the Platform. 

You may also provide information for publication or display on public or otherwise accessible areas of the Platform (“User Contributions“). User Contributions may be accessible to other users or third parties depending on the area of the Platform in which they are submitted and the applicable access settings. 

You should use care when submitting information for public or shared access. Although OMT uses reasonable safeguards designed to protect the Platform, no method of transmission or storage is completely secure, and we cannot control how authorized recipients or other third parties may use information you choose to make available to them. 

Automatic Information Collection 

When you access or use the Platform, we may use technology to automatically collect certain information, including: 

• Usage Details. Information about your access to and use of the Platform, which may include traffic data, logs, dates and times of access, referring or exit pages, and information regarding the resources and features you access or use. 

• Device Information. If you use a mobile device to access the Platform, we may collect information about the device and its internet connection, such as device type, IP address, operating system, browser type, and mobile network information. 

• Computer and Browser Information. If you use a computer to access the Platform, we may collect information such as your IP address, operating system, browser type, and related technical information. 

• Location Information. Where permitted by applicable device settings and where required by a Platform feature, the Platform may collect location information. Depending on the feature and device settings, this may include approximate or precise location information. 

You may be able to limit certain forms of automatic collection through your browser, device, or operating system settings. Disabling certain functionality may affect the availability or operation of some Platform features. 

Information Collection Technologies 

The technologies we use for automatic information collection may include cookies, mobile cookies, local storage, and similar technologies. 

A cookie is a small file stored on your device or computer. We may use cookies and similar technologies for purposes such as Platform functionality, navigation, authentication, security, preferences, and understanding how the Platform is used. 

Your browser or device may allow you to refuse or limit cookies. If you disable certain cookies or technologies, some portions of the Platform may not operate properly. 

We may also use analytics or similar technologies to understand usage of the Platform. To the extent OMT uses technologies that collect information about users’ activities across third-party websites or services over time, those practices will be disclosed in this Privacy Policy as applicable. 

Third-Party Information Collection 

When you use the Platform, certain third parties may collect information about you or your device through technologies or services they provide. These third parties may include: 

• Your device manufacturer. 

• Your internet or mobile service provider. 

• Service providers that support the operation, security, analytics, or functionality of the Platform. 

These third parties may collect information in accordance with their own privacy policies and practices. OMT does not control information collected independently by third parties or how those third parties use information they collect outside of services provided to OMT. 

We do not control third parties’ independent tracking technologies or practices. Questions regarding a third party’s privacy practices should be directed to that third party. 

How We Use Your Information 

We may use information that we collect about you or that you provide to us, including Personal Information, to: 

• Provide, operate, maintain, and support the Platform and its services and features. 

• Provide information, products, or services that you request from us. 

• Process requests for information and respond to questions or support inquiries. 

• Notify you of Platform updates and changes to products or services we offer or provide through the Platform. 

• Provide notices relating to your account or subscription, including expiration or renewal notices, where applicable. 

• Carry out our obligations and enforce our rights arising from agreements between you and us, including billing and collection where applicable. 

• Allow you to participate in interactive features of the Platform. 

• Create, maintain, manage, publish, or display meeting-related information and records, including information regarding meeting participants, where applicable. 

• Maintain the security, availability, and integrity of the Platform. 

• Diagnose technical issues, prevent fraud or misuse, and improve Platform performance. 

• Fulfill the purpose for which you provided the information. 

• Carry out another purpose described to you when the information is collected or with your consent. 

Information regarding use of the Platform may also help us operate, maintain, and improve the Platform, including by allowing us to: 

• Understand usage patterns and how Platform features are used. 

• Monitor and improve Platform performance, reliability, and security. 

• Remember applicable settings or preferences. 

• Recognize authenticated users and maintain user sessions. 

Where permitted by law and with any consent required by applicable law, we may use contact information to communicate with you regarding OMT products, services, or other information that may be relevant to your relationship with us. You may opt out of promotional communications using the methods provided in those communications. 

We may use artificial intelligence, machine learning, or automated processing technologies (“AI Tools”) in connection with certain Platform features or internal business operations. Depending on the applicable feature or service, information processed by AI Tools may include information submitted through or generated by the Platform. 

When third-party AI service providers process Personal Information on our behalf, we require such providers to handle that information in accordance with applicable contractual, privacy, and security requirements. OMT does not use customer Personal Information to train general-purpose third-party artificial intelligence models unless specifically disclosed and authorized as applicable. 

OMT may develop or improve its own technologies using information that has been appropriately aggregated, de-identified, or otherwise processed in accordance with applicable law and OMT’s contractual obligations. 

Disclosure of Your Information 

We may disclose aggregated or de-identified information that does not reasonably identify an individual, subject to applicable legal and contractual requirements. 

We may also disclose Personal Information that we collect or that you provide as described in this Privacy Policy: 

• To subsidiaries or affiliates, where applicable. 

• To contractors, service providers, and other third parties that support our business or provide services on our behalf and that are subject to appropriate confidentiality, privacy, or data-protection obligations. 

• To a buyer, successor, or other relevant party in connection with a merger, acquisition, restructuring, reorganization, financing, dissolution, sale, or transfer of some or all of OMT’s business or assets, including as part of a bankruptcy, liquidation, or similar proceeding. 

• To fulfill the purpose for which you provided the information. 

• For another purpose disclosed to you when you provide the information. 

• With your consent or at your direction. 

• To comply with a court order, law, subpoena, legal process, or governmental or regulatory request. 

• If we believe disclosure is reasonably necessary to protect the rights, property, security, or safety of OMT, our customers, users, or others. 

• To investigate, prevent, or address suspected fraud, security incidents, violations of applicable agreements or policies, or other unlawful activity. 

Your Choices About Our Collection, Use, and Disclosure of Your Information 

You may have choices regarding the Personal Information you provide to us and certain ways in which information is collected through the Platform. 

Some information is necessary for us to provide particular Platform features or services. If you choose not to provide required information, certain portions of the Platform may not be available or function as intended. 

Where the Platform requests access to your device’s location, you may manage location permissions through your device or browser settings. Disabling location access may affect features that depend on location information. 

You may be able to configure your browser or device to refuse, restrict, or provide alerts regarding cookies or similar technologies. Disabling certain technologies may affect the availability or operation of some Platform features. 

You may opt out of promotional communications from OMT by following the unsubscribe instructions included in the communication or by contacting us using the information provided in this Privacy Policy. Transactional, service-related, security, or administrative communications may still be sent when necessary. 

To the extent third parties independently collect information or provide advertising or tracking technologies, those third parties may provide their own mechanisms for managing privacy or advertising preferences. OMT does not control those independent mechanisms or practices. 
 
Accessing and Correcting Your Personal Information 

You may review and update certain Personal Information you have provided to us by logging into the Platform and visiting your account profile page, where that functionality is available. 

You may also submit a request to access, correct, or delete your Personal Information by contacting us at support@openmeetingtech.com. We will review and respond to verified requests in accordance with applicable law. 

In certain circumstances, we may need to retain some information to comply with legal obligations, resolve disputes, enforce agreements, maintain required records, protect the security and integrity of our systems, or for other purposes permitted by law. In some situations, deletion of certain Personal Information may require deletion or deactivation of the associated user account. 

If you delete User Contributions from the Platform, copies may remain temporarily in backup, cached, or archived systems, or may have been copied, stored, or retained by other Platform users or third parties. Access to and use of information provided through the Platform, including User Contributions, may also be governed by our Terms of Use. 

Your State Privacy Rights 

Depending on where you reside and subject to applicable law, you may have certain rights regarding your Personal Information. These rights may include the right to: 

• Confirm whether we process your Personal Information. 

• Access certain Personal Information we maintain about you. 

• Request correction of inaccuracies in your Personal Information. 

• Request deletion of certain Personal Information. 

• Obtain a copy of certain Personal Information in a portable format. 

• Opt out of certain processing activities, which may include targeted advertising, the sale of Personal Information, or certain forms of profiling. 

• Limit or opt out of certain uses of sensitive Personal Information, or withdraw consent where applicable. 

• Appeal a decision we make regarding a privacy rights request, where applicable. 

The availability and scope of these rights vary depending on your state of residence, the nature of the Personal Information, and whether the applicable law applies to OMT or the particular processing activity. 

To exercise an applicable privacy right, please contact us at support@openmeetingtech.com. We may need to verify your identity before completing your request. We will respond to verified requests within the time required by applicable law. 

Where permitted by applicable law, you may also designate an authorized agent to submit a request on your behalf. We may require verification of the agent’s authority and, where permitted, confirmation of your identity. 

You will not be discriminated against for exercising privacy rights available to you under applicable law. 

Data Security 

We take the security of Personal Information seriously and maintain administrative, technical, and physical safeguards designed to protect Personal Information against accidental loss and unauthorized access, use, alteration, or disclosure. 

Access to systems and information is restricted based on business need and appropriate authorization. OMT maintains security policies and procedures appropriate to the nature of its systems and information and periodically reviews its security controls. 

Information transmitted through the Platform is protected using industry-standard encrypted communication protocols where appropriate. We also use safeguards designed to protect sensitive information while it is stored or processed. 

We retain Personal Information only for as long as reasonably necessary to fulfill the purposes for which it was collected, provide the Platform and related services, satisfy contractual or legal obligations, resolve disputes, enforce agreements, maintain security, and for other legitimate purposes permitted by law. When information is no longer required, we take reasonable measures to securely delete, destroy, or de-identify it in accordance with our retention practices and applicable law. 

The safety and security of your information also depends in part on you. If you have a password for access to certain portions of the Platform, you are responsible for maintaining the confidentiality of that password and should not share it with others. 

You should also use care when submitting information to public or shared areas of the Platform. Information you choose to make publicly available may be viewed or used by other users or third parties. 

Although we use safeguards designed to protect Personal Information, no transmission over the internet, mobile network, or electronic storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information transmitted to or stored through the Platform. 

Changes to Our Privacy Policy 

We may update this Privacy Policy from time to time. If we make material changes to how we collect, use, or disclose Personal Information, we will provide notice as required by applicable law, which may include posting the updated Privacy Policy on this page or providing notice through the Platform. 

The date this Privacy Policy was last revised is identified at the top of the policy. We encourage you to review this Privacy Policy periodically for updates. 

Contact Information 

To ask questions or provide comments about this Privacy Policy or our privacy practices, contact us at: 

support@openmeetingtech.com 

Use of YouTube and Google User Data 

When you enable YouTube streaming functionality within the OpenMeeting Platform, we use Google APIs to facilitate live video broadcasting to YouTube. This section describes how we access, use, store, and disclose Google user data in connection with this functionality. 

What We Access 

If you connect a Google or YouTube account to the Platform, we may access limited Google account and YouTube information necessary to: 

• Authenticate and authorize your connection. 

• Create, configure, manage, start, and stop YouTube live broadcasts on your behalf. 

• Access information necessary to display your YouTube channel, broadcast, or stream status within the Platform. 

• Perform other actions that you authorize through the YouTube streaming functionality. 

Our access is limited to the permissions you grant through Google’s authorization process. 

How We Use Google User Data 

We use Google user data only as necessary to provide, maintain, secure, and support the YouTube streaming functionality you authorize. This may include: 

• Creating, starting, managing, and stopping YouTube livestreams associated with your meetings. 

• Setting video titles, descriptions, scheduling information, or other broadcast metadata using meeting information you provide. 

• Displaying stream status, links, or embedded video through the Platform or a public meeting portal when that functionality is enabled. 

• Maintaining and troubleshooting your authorized connection to YouTube. 

We do not use Google user data for advertising purposes or to develop advertising profiles. 

How We Store Google User Data 

• We do not receive or store your Google account password. 

• Authentication or authorization tokens that must be retained to maintain your authorized connection may be stored using appropriate security safeguards, including encryption where applicable. 

• We retain only the Google user data reasonably necessary to provide the authorized functionality, comply with legal obligations, protect the security and integrity of our systems, or resolve technical issues. 

• Access to stored Google user data is limited to authorized personnel and systems with a legitimate need for access. 

Sharing and Disclosure 

We do not sell Google user data. 

We may disclose Google user data only as reasonably necessary: 

• To service providers that assist us in operating or securing the Platform and that are subject to appropriate confidentiality and data-protection obligations. 

• To comply with applicable law, regulation, legal process, or governmental request. 

• To protect the security, integrity, rights, or safety of OMT, the Platform, our customers, users, or others. 

• As otherwise permitted or required by applicable Google API policies and your authorization. 

Google API Services User Data Policy 

Our use and transfer of information received from Google APIs will comply with the applicable Google API Services User Data Policy, including its Limited Use requirements. 

We do not use Google user data for purposes that are unrelated to the functionality you authorize. 

Human access to Google user data is limited to circumstances where access is necessary to: 

• Provide or improve a user-requested feature or service and the user has provided appropriate consent. 

• Investigate and resolve security, abuse, fraud, or technical issues. 

• Comply with applicable law. 

• Perform internal operations where such access is permitted under applicable Google API policies. 

Disconnecting Your Google or YouTube Account 

You may revoke the Platform’s access to your Google or YouTube account through your Google account permissions or by using any available disconnection functionality within the Platform. 

Revoking authorization may prevent YouTube streaming features from functioning until you reconnect and authorize the applicable permissions. 

Updates 

We may update this section as necessary to reflect changes to the Platform, our use of Google APIs, or applicable Google requirements. The revision date at the top of this Privacy Policy applies to this section as well.